Information available from Hughenden Parish Council under the model publication scheme

Effective from 11th September 2008

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Who’s who on the Council and its Committees

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website and Hard Copy

FREE*

Location of main Council office and accessibility details

 

Website and Hard Copy

Accessibility details on request from Clerk

FREE*

Staffing structure

Website and Hard Copy

 

FREE*

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Annual return form and report by auditor

Website and Hard Copy

FREE*

Finalised budget

Website and Hard Copy

FREE*

Precept

Website and Hard Copy

FREE*

Borrowing & Grant Approval information

Website and Hard Copy

FREE*

Financial Standing Orders and Regulations

Hard Copy

FREE*

Grants given and received

Website (recorded in minutes) and Hard Copy

FREE*

List of current contracts awarded and value of contract

Website (recorded in minutes) and on request

FREE*

Members’ allowances and expenses

On request from Clerk

FREE*


 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Parish Plan (current and previous year as a minimum)

Not applicable

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website and Hard Copy

FREE*

Quality status

Not applicable

 

Local charters drawn up in accordance with DCLG guidelines

Not applicable

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website, Hard Copy and Parish Noticeboard

FREE

Agendas of meetings (as above)

Website, Hard Copy and Parish Noticeboard

FREE*

Minutes of meetings (as above) –
nb this will exclude information that is properly regarded as private to the meeting.

Website and Hard Copy

FREE*

Reports presented to council meetings -
nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy (either prior to or at the meeting)

FREE*

Responses to consultation papers

Website (recorded in minutes) and Hard Copy on request

FREE*

Responses to planning applications

Website (recorded in minutes) and Hard Copy

FREE*

Bye-laws

Hard Copy

FREE*


 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Hard Copy

FREE*

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

 

Hard Copy

FREE*

Complaints procedures (including those covering requests for information and operating the publication scheme)

Website and Hard Copy

FREE*

Information security policy

Hard Copy

FREE*

Records management policies (records retention, destruction and archive)

Hard Copy

FREE*

Data protection policies

Website and Hard Copy

FREE*

Schedule of charges (for the publication of information)

Website and Hard Copy

FREE*

 


 

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

None

 

Assets Register

Hard Copy

FREE*

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Not held

 

Register of members’ interests

Website and Hard Copy. Also held by Wycombe District Council.

FREE*

Register of gifts and hospitality

Hard Copy

FREE*

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

NB: Hard copies can be requested by contacting the Clerk and will usually be available electronically

Allotments

Website and Hard Copy

FREE*

Burial grounds and closed churchyards

Website and Hard Copy

FREE*

Community centres and village halls

Not applicable

 

Parks, playing fields and recreational facilities

Website and Hard Copy (no avaialble for rental/hire)

FREE*

Seating, litter bins, clocks, memorials and lighting

Website and Hard Copy

FREE*

Bus shelters

Website and Hard Copy

FREE*

Markets

Public conveniences

Agency agreements

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Website and Hard Copy

FREE*


 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Various other information is available on the website. For those with no internet access, access to the Parish website can be obtained at your local library or free by limited arrangement at the Parish Council offices.

 

 

 

 

Contact details:

Clerk to the Council

Hughenden Parish Council

The Common

Great Kingshill

High Wycombe

Bucks    HP15 6EN

 

hughendenpc@btconnect.com

tel. 01494 715296
SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @  10p per A4 sheet (black & white)

Actual cost **

 

Photocopying @ 20p per A4 sheet (colour)

Actual cost

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

NOT APPLICABLE

In accordance with the relevant legislation (quote the actual statute)

Other

NONE

 

 

* Where the cost is listed as FREE this is for website access or where Hard Copy is sent by email or copies already exists for dispersing to the public.
The Council may charge where hard copies need to be specially printed and (or) anything posted according to the costs above.

** the actual cost incurred by the public authority